AAMD 42nd Annual Meeting


Pre-Conference Workshops

These workshops require pre-registration and may require additional fees.

CMD Review Course - CANCELED


Radiation Oncology Billing & Coding Workshop

Saturday, June 10, 9:00 am – 1:00 pm
Registration: $175
4 MDCB Credits Anticipated
Presenters: Tamara Syverson, BS, RT(T), and Adam Brown, BS, CMD, RT(T)

The goal of this workshop is to educate staff members on the appropriate coding and documentation processes in Radiation Oncology. Both facility and non-facility scenarios will be included regarding documentation, charge capture and billing processes. The education will focus on Medicare published requirements for services provided within Radiation Oncology. Regulatory guidelines will also be discussed along with the entire process of care including different modalities of treatment. The content will be relevant to the scope of work for all staff members involved within the Radiation Oncology Practice from billing staff, therapists, physics and dosimetry and physicians.


Giving Scientific Presentations: Learn How to Stop Worrying and Start Contributing

Saturday, June 10, 2:00 pm – 5:00 pm
Registration: FREE (pre-registration required)
3 MDCB Credits Anticipated
Presenters: Ben Nelms, PhD, and Greg Robinson, MS, CMD

The success of AAMD meetings depends largely on the quality of presentations. However, oftentimes people with great ideas and knowledge do not submit abstracts simply because they are anxious about public speaking or they lack experience in organizing studies and giving presentations. The goals of this workshop are: 1) to cut through the fear and the fog to and talk plainly about what it takes to give scientific presentations; 2) to offer practical advice, anecdotes, and discussion; and 3) to invite those of you who have rarely (or never) presented publicly to learn a bit more, and perhaps even inspire you to be part of the AAMD faculty of the future.

This workshop will be highly interactive and will alternate between two formats:

  1. Practical tips, techniques, and story-telling led by the workshop facilitators.
  2. Small-group breakout sessions for discussion, brainstorming, and even a little (gulp!) practice.


JRCERT Outcomes Assessment Workshop

Saturday, June 10, 1:00 pm - 5:00 pm

This workshop, hosted by JRCERT, is appropriate for program officials and others who participate in the accreditation process. Included will be the general theoretical background relative to outcomes assessment and activities to facilitate the understanding of the assessment plan. Participants will have an opportunity to work in groups to evaluate/revise their outcomes assessment plan. Participants must bring their current outcomes assessment plan and tools/rubrics used in the plan.Anyone associated with a medical dosimetry education program is encouraged to attend. Registration is now open at http://www.jrcert.org/calendar/m.calendar/870/view/132. There is a minimum enrollment of 15 attendees needed for this workshop, so please register by May 5, if interested.


General Session Workshops

These workshops are FREE with regular meeting registration but require pre-registration.

Treatment Planning System Workshops — Back by Popular Demand!

Saturday, June 10 – Wednesday, June 14
Daily (concurrent with General Session)
Registration: FREE (pre-registration required)
3 MDCB Credits Anticipated

AAMD is once again partnering with Varian, Philips, Elekta and RaySearch to bring Treatment Planning System Workshops to the Annual Meeting. Each company will provide 6 hours of hands-on training for each of their respective systems.

These workshops will be broken into 2 sessions. Registration is FREE to any Full Meeting registrant, but attendees may only attend ONE of these workshops during the week. Seating is limited, so we ask that attendees only sign up if they are committed to attending.

  • Varian/Eclipse — Saturday, June 10: 9:00 am – 12:00 pm (Advanced Users) and 1:00 pm – 4:00 pm (Advanced Users);
    Sunday, June 11: 8:15 am – 11:15 am (Advanced Users) and 1:00 pm – 4:00 pm (Off-line Adaptive Therapy for Velocity Users)
    NOTE: Varian is offering two workshops on Saturday to accommodate more users.
  • Philips/Pinnacle — Monday, June 12: 8:00 am – 11:00 am (Advanced Users) and 1:15 pm – 4:15 pm (Advanced Users)
  • RaySearch/RayStation — Tuesday, June 13: 8:10 am – 11:10 am (New Users) and 1:15 pm – 4:15 pm (Advanced Users)
  • Elekta/Monaco — Wednesday, June 14: 8:00 am – 11:00 am (New Users) and 1:00 pm – 4:00 pm (Advanced Users)


Career Development Workshop: Making a Job Change; Application/Interview Process and the Marketplace - New this Year!

Monday, June 12, 10:45 am – 11:45 am
Registration: FREE (NO pre-registration required)
1 MDCB Credit Anticipated

As your career progresses, and your life changes, there may be a time you also want to make a job change. The application/interview process has changed over the last decade. Many get lost, due mostly to the digital age among other factors. You submit a resume that may or may not be written correctly and hope for the best. You almost never get to speak to someone unless they select you as a potential candidate, which can take weeks/months. If you do move forward in the process and speak to someone either by phone, Skype, or in person, what do you say? What do you not say? How do you prepare for every step of the process? This session will take you through a career evaluation to discuss what you have done, what you are doing now, and what you would like to do in the future. It will take you through the entire interview process from applying, to the multiple steps of interviewing, offer acceptance stage, as well as starting your new job on the first day. It will also discuss the dosimetry marketplace and what radiation oncology centers are looking for in a dosimetrist. We will also discuss why it makes sense for both employers and employees to use a recruiting/search firm. We will finish with a question/answer session.


Deformable Image Registration and Quality Assurance Workshop

Tuesday, June 13, 1:15 pm – 3:15 pm
Registration: FREE (pre-registration required)
2 MDCB Credits Anticipated
Presenter: Matt Gerace, MS

Image registration has become increasingly important in the treatment planning process. Historically, clinicians might register a single modality to a planning CT to help guide their target delineation or contouring of OAR's. However, as image registration tools have become more robust, these same clinicians are in need of advanced rigid and deformable registrations, multi-modality registrations, dose accumulations and respiratory tracking tools. This session will include an overview of different types of rigid and deformable (non-rigid) image registration methodology. Attendees will review clinical applications of these different registration methods, such as image guided tumor targeting, adaptive radiotherapy, dose accumulation, and 4DCT. The importance of registration QA will be examined as well as the different tools used for evaluation of the deformable registration.


MIM Software — New User Training

Wednesday, June 14, 8:00 am – 10:00 am
Registration: FREE (pre-registration required)
2 MDCB Credits Anticipated

Are you a new MIM user? This course is for those just learning MIM and will introduce the basic tools and program navigation of the software. Features such as the Radiation Oncology Patient List, tools menus, contouring tools, and rigid image fusion will be discussed. Session saves, dose display, and execution of a deformable PET/CT workflow will also be explained.


MIM Software — Advanced User Training

Wednesday, June 14, 1:00 pm – 3:00 pm
Registration: FREE (pre-registration required)
2 MDCB Credits Anticipated

This course, designed for current MIM users, moves beyond the basic tools and program navigation of MIM Software and will explore advanced features including deformable registration, workflow building, and custom report generation. The process of performing a deformable registration will be demonstrated with applications specific to dose, adaptive therapy, and PT/CT. Participants will also be guided through building MIM workflows with a focus on contour post-processing, dose constraints, and custom structured report generation.